Carolyn Woodard explores the intersection of project management and artificial intelligence AI with Alex Tuck, founder of Tuck Consulting Group. As nonprofits face increasing pressure to do more with less, Alex shares how project managers are uniquely positioned to lead AI implementation and why human-in-the-loop systems are essential for maintaining accuracy and ethics.

The conversation dives into the practicalities of AI adoption, from the potential automation of administrative tasks to the specific challenges faced by healthcare nonprofits. Alex provides a clear framework for ethical AI use, focusing on well-being, transparency, and data security. You will also learn actionable tips for mastering the art of prompting and how to know when to iterate on an AI project versus when to walk away.

Alex and Carolyn discuss:

• Why project managers are the natural leaders for AI initiatives in the nonprofit sector.
• Four key pillars for an ethical AI framework: Human Well-being, Human in the Loop, Transparency, and Data Security.
• Practical strategies for better prompting, including the use of context, constraints, and prompt libraries.
• How to determine when to pivot or quit an AI project early to save organizational resources.

Resources Mentioned:

• Tuck Consulting Group
• Anthropic Report on AI and Employment
• PMI CPMAI Framework

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn
• on reddit/r/nonprofitITmanagement
• on the Community IT website

Thanks for listening.

The conversation this week highlights new "AI assistant" features from Microsoft and Google that aim to handle administrative burdens, allowing nonprofit teams to focus on mission-critical work. Host Carolyn Woodard also delves into a Havard Business Review article with qualitative interviews on AI and leadership challenges, and highlights a specialized training initiative for environmental organizations. This episode covers:

• How Microsoft Copilot Cowork acts as an executive assistant by managing calendars, drafting meeting briefs, and researching donors.
• The capabilities of Google Workspace Studio to also act as an executive assistant creating meeting prep and summarizing unread emails.
• Key findings from a recent Harvard Business Review study finding 93% of leaders identify human factors as the primary barrier to AI adoption.
• "Several leaders observed that anxiety was particularly pronounced among experienced professionals whose authority had been built on deep expertise."
• "The risk is treating AI as a narrow tech project. In reality, it’s a cultural shift and we need to embed it into how we think, manage, and lead, not just into workflows."
• The launch of a new AI literacy program specifically designed for climate and nature professionals from Climate Collective and CIVIC.

Resources Mentioned:

• Microsoft Copilot Cowork Announcement
• Google Workspace Studio Overview
• HBR: Senior Leaders Are Struggling with AI Adoption
• Climate Collective AI Literacy Program
• Community IT Subreddit

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn
• on reddit/r/nonprofitITmanagement
• on the Community IT website

Thanks for listening.

Hugo Castro, author of the Accidental Techie newsletter on Linkedin, and Gozi Egbuonu, accidental and now intentional tech leader, lead you through a discussion on the transformation from firefighter to strategic advisor.

In pt 1 they discuss the role of the "accidental techie" in nonprofit organizations and explore three bridges to transform your career: Skills, Relationships, and Projects. In pt 2 they finish up the fourth bridge: Communications, and take questions from the webinar audience.

If you never applied to a tech job, but somehow you are the person everyone turns to for tech help and assistance at your nonprofit, you may be the accidental techie of your office. Learn how to transform your valuable experience as a problem-solver into a professional career as a nonprofit tech leader from two people who have lived it.

Hugo and Gozi share what separates reactive problem-solvers from strategic technology leaders, and give you practical frameworks for repositioning yourself professionally. You’ll discover how to communicate your value differently, build the right relationships, and choose projects that showcase your strategic thinking.

Learning outcomes

• Build a transformation roadmap using four pillars: skills, relationships, projects, communication
• Identify your position on the accidental-to-intentional spectrum and key mindset shifts needed
• Reframe how you communicate your work to position yourselves as strategic advisors, not tech fixers-for-free.

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.

A major new initiative from Microsoft aims to provide the training and resources needed to adopt AI tools at nonprofits. In this episode, Carolyn Woodard breaks down the recently announced Microsoft Elevate for Changemakers program. This initiative is a structured effort to build AI capacity through professional certifications, hands-on training, and global fellowships designed specifically for the nonprofit sector.

Carolyn discusses how the sector has shifted from skepticism to active adoption and explores how AI can expand human agency rather than replace it. She describes the four key areas where Microsoft believes AI can make a measurable difference and the case studies they share for each area: enriching staff time, delivering impactful programs, engaging donors, and transforming operations.

Whether you are looking to automate manual data entry or scale your mission through local language tools, this episode provides a roadmap for staying at the forefront of responsible AI use.

The conversation covers:

• The new LinkedIn AI for Nonprofits professional certificate and on-demand capacity-building training.
• Details on the Changemaker Fellowship for organizations with actionable AI projects ready for investment.
• How AI helps nonprofit staff move away from busywork and toward creative, mission-driven thinking.
• Links to real-world case studies of organizations using AI to save 6 to 8 hours a day on administrative tasks.
• Strategies for using AI to scale programs and build stronger, data-informed donor relationships.
• The importance of professional training and leadership in adopting responsible AI frameworks.

Resources Mentioned:

• Microsoft Elevate for Changemakers Announcement
• Microsoft Elevate for Changemakers resources
• Community IT Innovators Website
• Nonprofit IT Management Reddit Community

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.

Hugo Castro, author of the Accidental Techie newsletter on Linkedin, and Gozi Egbuonu, accidental and now intentional tech leader, lead you through a discussion on the transformation from firefighter to strategic advisor.

In pt 1 they discuss the role of the "accidental techie" in nonprofit organizations and explore three bridges to transform your career: Skills, Relationships, and Projects. In pt 2 they finish up the fourth bridge: Communications, and take questions from the webinar audience.

If you never applied to a tech job, but somehow you are the person everyone turns to for tech help and assistance at your nonprofit, you may be the accidental techie of your office. Learn how to transform your valuable experience as a problem-solver into a professional career as a nonprofit tech leader from two people who have lived it.

Hugo and Gozi share what separates reactive problem-solvers from strategic technology leaders, and give you practical frameworks for repositioning yourself professionally. You’ll discover how to communicate your value differently, build the right relationships, and choose projects that showcase your strategic thinking.

Learning outcomes

• Build a transformation roadmap using four pillars: skills, relationships, projects, communication
• Identify your position on the accidental-to-intentional spectrum and key mindset shifts needed
• Reframe how you communicate your work to position yourselves as strategic advisors, not tech fixers-for-free.

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.

In this Nonprofit AI Podcast midweek check-in, Carolyn tackles the anxiety around AI and the changing labor market. While it can feel like AI is everywhere, a recent report from Anthropic shows we are nowhere near 100% adoption—but the roles most likely to be impacted are the white-collar, management, and knowledge-work positions often held by older, highly educated women in the nonprofit sector.

The conversation covers the gap between using AI tools and actually having a policy for them, and why wishful thinking isn't a substitute for a training budget. Carolyn discusses:

• Who is actually exposed to AI: Why seasoned nonprofit leaders and managers in roles like fundraising and strategic planning need to pay attention and stay engaged in the way their job descriptions are shifting to incorporate AI literacy.
• The Governance Gap: Only 19% of organizations have formal AI policies—maybe even lower in the nonprofit sector. But organizations without AI governance run considerable risks. The time to start is now.
• Why AI literacy is the new job requirement in nonprofit work: Moving beyond entry level tricks like drafting emails to using AI as a strategic partner for mission-driven work has huge possibilities. The nonprofit sector is uniquely positioned to use AI in innovative and impactful ways.
• High-quality training that won't break the budget: A rundown of free and low-cost certificate programs specifically designed for nonprofits.
• Evidence-based use cases: Look at how peer organizations are using AI for mission delivery, not just office productivity with Project Evident's library of nonprofit AI use cases.

As AI literacy becomes a baseline skill, Carolyn encourages nonprofit boards and executive teams to prioritize learning—ensuring staff have the time, tools, and training to navigate this shift safely.

Resources Mentioned:

• Anthropic Report: Labor Market Impacts of AI
• Infotech Research: AI Trends 2026
• Infotech Research: Data Priorities 2026
• NPTechForGood: AI Certificate for Marketing & Fundraising
• NetHope & Kaya: Fundamentals of AI for Nonprofits (Free)
• Data.org: AI Skills for Nonprofits
• Anthropic Academy: AI Fluency for Nonprofits (Free)
• Project Evident: Equitable AI Adoption Case Studies

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.

Carolyn sits down with Steve Longenecker, Director of IT Consulting at Community IT Innovators, to tackle a question that's suddenly urgent for many nonprofits: now that AI tools like Microsoft Copilot and Google Gemini can search your entire file system, are your permissions actually set up correctly?

The conversation covers the practical steps nonprofits can take to assess and clean up their SharePoint and Google Workspace permissions before — or after — turning on AI. Steve and Carolyn discuss:

• Why AI tools like Copilot only surface files users are already permitted to see — and why that's not as reassuring as it sounds.
• The "security through obscurity" problem: how files that were harmlessly buried for years can suddenly become visible to anyone.
• How Microsoft tracks "anyone at my organization" share links — and why you should change your default sharing settings now.
• What Restricted SharePoint Search is, and how it can help you safely roll out Copilot site by site.
• Practical first steps for nonprofits with messy, organic SharePoint environments.

As Steve puts it, old SharePoint architecture represents technical debt that's going to have to get paid down eventually — and AI may be making that day come sooner.

Resources Mentioned:

• Microsoft Restricted SharePoint Search — overview for organizations rolling out Copilot: https://techcommunity.microsoft.com/blog/microsoft365copilotblog/introducing-restricted-sharepoint-search-to-help-you-get-started-with-copilot-fo/4071060
• SharePoint permissions governance — a conceptual overview for site owners and leadership: https://support.microsoft.com/en-us/office/overview-site-governance-permission-and-sharing-for-site-owners-95e83c3d-e1b0-4aae-9d08-e94dcaa4942e
• Community IT's Microsoft Tools Resource Library for Nonprofits: https://communityit.com/microsoft-tools-for-nonprofits/

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.

How can nonprofits move past the efficiency plateau to find real strategic value in AI? In this midweek check-in, Carolyn Woodard discusses statistics from the 2026 Nonprofit AI Adoption Report from Virtuous and Fundraising AI, which reveals that while 92% of nonprofits are using AI, only 7% see a major strategic impact on their mission.

The episode also explores the concept of AI hygiene and why cleaning up your digital files for humans is the first step. Carolyn also discussed Google NotebookLM, a "walled off" library that you can create from your own resources, restricting your AI tool to just your own documents and data.

Carolyn also highlights the community-led governance model of AI Ready RVA and reminds nonprofit leaders that they do not need a computer science degree to lead an AI-ready organization. Instead, they need a clear mission, clean data, and commitment.

Key Resources Included

• 2026 Nonprofit AI Adoption Report (Virtuous/Fundraising AI).
• 92% of nonprofits surveyed are individually using AI tools for productivity and efficiency vs 7% that report they are using AI as a teammate for transformation.
• Data hygiene: cleaning your data and keeping it clean.
• AI hygiene: Preparing your data and data architecture so that AI tools can return the best outputs quickly, without multiple prompts and investigation into accuracy.
• NotebookLM. A tool within Google Gemini that can create a "walled off" library that AI will search within. Using vetted resources can help the AI be more trustworthy and return better outputs.
• AI Ready RVA - a cohort model for local resources and networking to help manage the learning and funding for pilot programs and events.

_______________________________
Start a conversation :)

• Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/
• email Carolyn at cwoodard@communityit.com
• on LinkedIn

Thanks for listening.