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Find full show notes and links at: https://gocamp.pro/camphacker/welcoming-and-including-1st-year-staff

How to Make Every New Staff Member Feel Included and Supported from Day One

This week on the Camp Hacker Podcast, Chris Hudson, Travis Allison, and Kim Aycock dive into how to make camp's most beloved "magic moments" genuinely welcoming and inclusive for both first-year staff and new campers. The crew challenges the notion that camp success relies on "magic," arguing that true inclusion comes from intentionality, strong communication, and better systems.

Key Takeaways Include:

• Segment Your Communication: Avoid overwhelming new staff with an 80-page PDF. Break down essential information into multiple mediums (audio, video, simple graphics) and frequently reinforce the most crucial rules and camp lingo to appeal to different learning styles
• Make Tiny Pockets of Safety: Intentionality means equipping new people with little wins before they arrive. Teach them one song, one chant, or one ritual via video before the first day so they can immediately participate and feel like an insider.

• Travis - Simple tricks for defensive calendaring to take back control of your time, by Andy Polaine
• Chris - I wrote this for you, by Iain S. Thomas
• Kim - How to Work with Complicated People, by Ryan Leak

• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Kim Aycock, Camp Consultant and Staff Trainer - https://kimaycock.com/

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UltraCamp

Running camp comes with enough moving parts. UltraCamp keeps registration, payments, and communication in one place—so you can spend less time juggling systems and more time building an incredible camp experience. Learn more at ultracampmanagement.com/camphacker.

Camptivities

If you’re still making camp schedules in spreadsheets, you know how draining it is and how often mistakes slip in. Enter Camptivities. It’s made by camp people, for camp people to save time, cut errors, and make camp run smoother. Be the change your camp needs - explore smarter scheduling today at camptivities.com

Free Resilient Camp Blueprint Diagnostic: https://camp.mba/travis

Take it once a month to see how all of your work is progressing.

Our free Resilient Camp Blueprint diagnostic is available at: https://camp.mba/travis

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://gocamp.pro/camphacker/wildcard-chris-rd

Join host Travis Allison for the inaugural "Wild Card" segment of the Camp Hacker Podcast, an interview game show format inspired by the NPR show. He welcomes Chris Rehs-Dupin from TQAMP to tackle a series of spontaneous questions spanning Memories, Insights, and Beliefs.

Chris offers profound and candid answers on what shapes his leadership style, his admiration for his teenage self, and the valuable lessons learned from a massive, hilarious parking meter programming blunder (yes, you read that right!). He also shares the mission of TQAMP: to make camps safer spaces for LGBTQIA+ campers and staff by focusing on inclusion, a practice he believes enhances safety for everyone.

Key Takeaways include:

• Leadership Modeled and Modified: Learn about the trusted, curious, and authentic leadership modeled by his former boss, and where Chris intentionally shifts to balance support with necessary challenge.
• The Power of Accountability: Hear a fascinating (and funny) story of a colossal failure involving city parking meters and the critical moment Chris chose immediate accountability—a core lesson for all leaders.
• A Deep Belief in Humanity: Chris shares his unprovable belief that everyone is fundamentally trying their best, even those we deeply disagree with, offering a powerful, empathetic lens for camp professionals.
• TQAMP’s Mission: Understand why TQ Camp focuses on creating spaces of belonging for campers of all genders and sexualities, and the practical consulting they do around inclusive housing, advocacy, and handling challenging caregiver conversations.
• A Good Summer Metric: Discover Chris’s one-sentence definition of a good summer and the simple metric that tells you it was a success.
• The Camp Time Machine: Find out which electric, hopeful moment from his camp career Chris would go back to and just be in again.

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Rehs-Dupin, Founder & President - TQAMP

Free Resilient Camp Blueprint Diagnostic: https://camp.mba/travis

Take it once a month to see how all of your work is progressing.

Our free Resilient Camp Blueprint diagnostic is available at: https://camp.mba/travis

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://gocamp.pro/camphacker/preemptive-scarcity-mindset

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This episode centers on the 'preemptive scarcity mindset' affecting camp directors, who are increasingly worried about future challenges related to enrollment, staffing, and budgeting. The conversation highlights the impact of past crises. Key solutions include being intentional with resource allocation, maintaining dynamic programming, and enhancing camp culture. Practical advice is offered, such as organizing listening sessions with staff and families and using technological tools to streamline operations.

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Key Takeaways Include:

• The Intentional Pivot (Less is More): How to reframe a conservative approach into a strategic opportunity. Focus on doing six core things exceptionally well, rather than 36 things poorly.
• Listen, Then Do: Practical advice on organizing listening sessions with staff and families, not just to hear their worries, but to make small-to-medium dynamic program changes that prove you're listening.
• The Scarcity Vicious Cycle: Identifying how fear about future financial and staffing challenges leads to bad, present-day decisions that hurt your program's quality and staff morale.

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• Travis - The PROMPT OF PROMPTS (Find details at Go Camp Pro)
• Chris - The War of Art, by Steven Pressfield
• Max - The How We Feel Project, https://howwefeel.org/

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Max Claman, Camp Consultant

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Rate and Review the CampHacker Show

(Thank you!)

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UltraCamp

Running camp comes with enough moving parts. UltraCamp keeps registration, payments, and communication in one place—so you can spend less time juggling systems and more time building an incredible camp experience. Learn more at ultracampmanagement.com/camphacker.

Camptivities

If you’re still making camp schedules in spreadsheets, you know how draining it is and how often mistakes slip in. Enter Camptivities. It’s made by camp people, for camp people - to save time, cut errors, and make camp run smoother. Be the change your camp needs - explore smarter scheduling today at camptivities.com

Free Resilient Camp Blueprint Diagnostic: https://camp.mba/travis

Take it once a month to see how all of your work is progressing.

Our free Resilient Camp Blueprint diagnostic is available at: https://camp.mba/travis

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://camphacker.tv/podcast/2025/ops

Are you truly taking the operational side of camp seriously enough? If you're like many camp leaders, the answer is probably "not yet." This episode of the CampHacker Podcast dives deep into the often-undiscussed world of camp operations. Join hosts Travis Allison, Chris Hudson, and Rachel Kent, along with special guest Peter Elbaum from Camp Graystone, as they share insights, practical strategies, and personal experiences on making your camp run smoother.

Discover how freeing up time from back-office tasks can allow you to focus on what truly matters: creating unforgettable experiences for your campers. Learn about tackling frustrating dining hall bottlenecks, leveraging technology to automate repetitive tasks, and fostering a culture that embraces efficiency without sacrificing the human touch.

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• Travis - Brother HL-L2360D Laser Printer https://www.brother-usa.com/products/hll2460dw
• Chris - Futureme.org
• Peter - pinpoint applicant tracking https://www.pinpointhq.com/
• Rachel - James Clear newsletter https://jamesclear.com/3-2-1

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Peter Elbaum, Operations Director - Camp Greystone & writer of The Tool Belt Newsletter
• Rachel Kent, Camp Consultant, RKent Consulting

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UltraCamp

Remember what sparked your passion for camp? UltraCamp knows it’s about the people, not the paperwork. That’s why they built a platform to simplify your camp management. Learn more at ultracampmanagement.com/camphacker

Bowline

Camp leaders: Win back your time to what matters most—your campers. Bowline's comprehensive accounting back-office solutions and tech-enabled team free up your staff to focus on your mission. Visit bowlinehq.com to learn more and book a free 2-hour financial diagnostic.

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://camphacker.tv/podcast/2025/dei-camp-2025

This week on the CampHacker Podcast, Travis Allison gets straight to the point with Chris Hudson, Rachel Kent, and Simone Gamble: Is summer camp inherently racist? They dig into the history of camping and how it's wrestled with being truly open and welcoming to everyone. The group doesn't shy away from the industry's past and looks closely at the challenges camps still face in making sure all kids and staff feel like they belong.

The conversation moves beyond just talking about diversity to practical steps camps can take to show they're serious about inclusion. They discuss real actions like looking at their own numbers, setting clear rules, and making sure their leadership reflects the campers they serve. The episode also touches on the tricky balance of speaking out about these values in today's world. Ultimately, the panel pushes the camp industry to really think hard about who feels welcome and to actively build camps where everyone can thrive.

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• Travis - The World’s Fairest City - yours and mine (book) https://amzn.to/4ihb8no
• Chris - Laziness does not Exist https://bookshop.org/a/84130/9781982140113
• Rachel - Your Next BreakThrough Mark Manson newsletter - https://markmanson.net/breakthrough
• Simone - The Anti-Racist Organization : Dismantling Systemic Racism in the Workplace : Shereen Daniels https://bookshop.org/a/84130/9781119880622

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Simone Gamble, Founder - OAAARS
• Rachel Kent, Camp Consultant, RKent Consulting

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Rate and Review the CampHacker Show

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UltraCamp

Remember what sparked your passion for camp? UltraCamp knows it’s about the people, not the paperwork. That’s why they built a platform to simplify your camp management. Learn more at ultracampmanagement.com/camphacker

Bowline

Camp leaders: Win back your time to what matters most—your campers. Bowline's comprehensive accounting back-office solutions and tech-enabled team free up your staff to focus on your mission. Visit bowlinehq.com to learn more and book a free 2-hour financial diagnostic.

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://camphacker.tv/podcast/2025/power-of-performance

What's the secret sauce of performing arts camps? Host Travis Allison chats with Chris Hudson, Carolyn Daniels (Meridan YMCA), and Theo Lencicki (Camp Broadway) to uncover the surprising lessons that all camps can use.

Discover how embracing elements of theater, music, and dance builds community, fosters leadership, boosts confidence, and creates safe spaces for kids to truly be themselves. Learn simple ways to weave in the magic – no big productions needed! From talent shows to improv games, find practical tips and inspiring stories to unlock your campers' potential.

Ready to add some spark to your camp? Tune in for actionable insights you won't want to miss!

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• Travis - Canon Ivy 2 - Zink mini photo printer - https://www.usa.canon.com/shop/p/ivy-2-mini-photo-printer?color=Pure%20White&type=New
• Chris - Band aids for everyone!
• Carolyn - https://goosechase.com/
• Theo - Stage Write App - https://www.stagewritesoftware.com/

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Carolyn Daniels, Arts and EducationProgram Director - Meriden YMCA
• Theo Lencicki,  Artistic Director for the Broadway Education Alliance

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Rate and Review the CampHacker Show

(Thank you!)

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UltraCamp

Remember what sparked your passion for camp? UltraCamp knows it’s about the people, not the paperwork. That’s why they built a platform to simplify your camp management. Learn more at ultracampmanagement.com/camphacker

Bowline

Camp leaders: Win back your time to what matters most—your campers. Bowline's comprehensive accounting back-office solutions and tech-enabled team free up your staff to focus on your mission. Visit bowlinehq.com to learn more and book a free 2-hour financial diagnostic.

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://camphacker.tv/podcast/2025/modern-mentor

This week on CampHacker, hosts Travis Allison, Chris Hudson, and guest Michael Garcia (author of "Becoming a Modern Mentor") dive into the essential elements of effective mentorship. They share personal stories of impactful mentors, discuss strategies for setting boundaries, and explore how to empower staff to reach their full potential. Learn how to move beyond "voluntold" management and cultivate a supportive environment where everyone can thrive and invisible culture is always visible to those who matter most.

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• Travis - 14 INSANE Mac Apps You Can't LIVE Without! https://youtu.be/9qLWL505WlQ?si=tQ2y-N31Wse5mztO
• Chris - A use of ChatGPT that will save $$$$
• Michael - Trello

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Michael Garcia, Consultant/Author/Podcaster - Youth Development Pro

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Rate and Review the CampHacker Show

(Thank you!)

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UltraCamp

Remember what sparked your passion for camp? UltraCamp knows it’s about the people, not the paperwork. That’s why they built a platform to simplify your camp management. Learn more at ultracampmanagement.com/camphacker

Bowline

Camp leaders: Win back your time to what matters most—your campers. Bowline's comprehensive accounting back-office solutions and tech-enabled team free up your staff to focus on your mission. Visit bowlinehq.com to learn more and book a free 2-hour financial diagnostic.

Have some feedback? A topic suggestion? Text us!

Find full show notes and links at: https://camphacker.tv/podcast/2025/culture-customer

Dive into the latest episode of the CampHacker Podcast, where Travis Allison, Chris Hudson, and Heather Withrow unravel the secrets behind creating a vibrant and intentional camp culture. From the enchanting influences of Disney to the practical magic of a 'nurse mobile' during check-ins, this episode is packed with quirky insights and savvy advice. Learn why first impressions matter, how to win over new campers and their parents, and why serving tea might just be the ultimate camp hack. Plus, discover how to ensure your camp's invisible culture is always visible to those who matter most.

Join the conversation and take your camp's customer service game to the next level!

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• Travis - Best personality test based on science https://www.tiktok.com/@idiotic_shrimp/photo/7474823467444210990?is_from_webapp=1&sender_device=pc&web_id=7446923457428456965
• Chris - List of LGBTQ camps! https://riverhuntervooris.com/lgbtq-summer-camps/
• Heather - Raving Fans - Ken Blanchard

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• Travis Allison, Summer Camp Consultant - Go Camp Pro
• Chris Hudson, Camp Consultant and Director - Camp Highlight
• Heather Withrow, President & CEO - Jumonville

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UltraCamp

Remember what sparked your passion for camp? UltraCamp knows it’s about the people, not the paperwork. That’s why they built a platform to simplify your camp management. Learn more at ultracampmanagement.com/camphacker

Bowline HQ

Camp leaders: Win back your time to what matters most—your campers. Bowline's comprehensive accounting back-office solutions and tech-enabled team free up your staff to focus on your mission. Visit bowlinehq.com to learn more and book a free 2-hour financial diagnostic. Find out more at https://www.bowlinehq.com