Episode 40! Wow! Thank you to all who have been listening. For this one, we're back on the people stuff, thinking about when folks at work won't stick to the script.

A couple of things that come up:

• Fundamental Attribution Bias https://www.simplypsychology.org/fundamental-attribution.html
• Five Whys https://www.masterclass.com/articles/how-to-use-the-5-whys-technique-for-a-root-cause-analysis

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

It's been a minute! Is "information governance" just a rebrand, a way to get people to listen to us? Is it a thing you can get from a piece of software? Surely not. So, what is it?

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

In the era of paper, records management hinged on a custodial model: get the things of value, describe them in order to take care of them, and help people to access them if they ask. How much is this still our practice in 2024? And what does it mean?

Karl mentions Edgar Schein's definition of organisational culture, here's an open access PDF of Schein's Coming to a New Awareness of Organizational Culture.

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

Judi and Michael talk more about auto-classifying records with Judi describing her experiences and the two of them exploring the value of NOT using where something has been filed as the basis for deciding how long it should be retained for. Michael opens with a wee addendum to last episode - there is a data catalogue, by name, in Microsoft Purview!

With your hosts:

• Judi Vernau
• Michael Upton

Karl Melrose was an apology for this ep, but hasn't disappeared!

Michael takes us through how you can group information in Microsoft 365 and then trigger actions on it, looking at Microsoft Purview (f.k.a. the Compliance Center) and SharePoint Premium (f.k.a. Syntex).

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

If domain models and information asset registers are two ways of modelling your organisation's information, how about ontologies? Judi leads the conversation on what they're all about.

A few notes:

• A snapshot of the Australian Series System as implemented by Archives New Zealand in their system Archway https://ndhadeliver.natlib.govt.nz/webarchive/20190705140941/http://archway.archives.govt.nz/ArchivalSystem.do
• The article 'All Communication Is Miscommunication' https://harishsnotebook.wordpress.com/2024/04/14/all-communication-is-miscommunication/
• The Records In Contexts ontology https://www.ica.org/resource/records-in-contexts-ontology
• An All-of-Government Ontology options paper https://www.archives.govt.nz/about-us/publications/all-of-government-ontology-options-paper

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

Why does Michael get a sinking feeling when people talk about information asset registers?

What are they for?

What's worse, boiling the ocean or having to retrofit the information you didn't collect?

Could tools help us?

And how many times can we fit the word "catalytic" into one episode?

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton

A few notes:

Treesize gets a mention: it's a piece of software for analysing the content of drives based on file properties.

The episode with Doug Laney: https://youtu.be/0RzX4Dbz2_Y

Harradine reports: https://www.ipaustralia.gov.au/about-us/accountability-and-reporting/harradine-reports

Why limit yourself to functional classification?

How could you think describe the whole domain of what your organisation cares about?

... and why would you do that?

Judi mentions some work on an all-of-government ontology, link here: All-of-government ontology options paper – Archives New Zealand

With your hosts:

• Karl Melrose
• Judi Vernau
• Michael Upton