Let’s talk systems and how they work together in your business.
Think of your business like the human body:
👉 Your circulatory system keeps things moving.
👉 Your digestive system processes and fuels the whole operation.
Now, here’s the key: these systems work independently, *but they also rely on each other.* If your digestive system struggles—breaking down food that’s hard to process—it puts stress on your circulatory system. And if you’re not exercising, your circulatory system might slow down, affecting digestion.
The same thing happens in your business.
Your marketing system might be running full throttle, but if your fulfillments system can’t keep up, it creates strain. Or maybe your sales system is underperforming, creating challenges for your finance system.
The solution?
🛠️ Maintain and optimize each system independently.
🛠️ Ensure they support each other seamlessly.
🛠️ Treat your business as one cohesive, interconnected unit.
When all systems are healthy, your business runs like a well-oiled machine—and that’s how you scale sustainably.

When building your organizational structure, here’s a game-changing idea:
👉 Think beyond roles—focus on tasks and functions.
Why? Because roles can blur. The same person might handle accounts receivable and accounts payable—or lead marketing while supporting logistics during international expansion.
Here’s a systematic approach I love:
The Spidergram. 🕸️
It’s a flexible, visual way to map out:
All tasks and functions within your organization.
Who’s currently responsible for each.
Where gaps exist (future roles).
Start by listing every task—big or small—and assign it:
✔️ To someone on your team.
✔️ Or to yourself (in the early stages).
✔️ Use placeholders for roles you’ll hire as you grow.
This system lets you stay agile, plan for growth, and ensure nothing gets overlooked—even if you’re a one-person operation right now.
Pro Tip: Your org structure is more than a chart—it’s a roadmap to your future. Start building it today.

We get asked this a lot: *What’s the difference between an organizational structure and an organizational system?*
Here’s the simple answer:
An structure is a system—a framework that defines reporting lines, work assignments, and team dynamics. It’s the backbone that keeps your team aligned, whether you’re a solo entrepreneur or managing 50+ employees.
Think of it like this:
👉 Your structure organizes who does what.
👉 Your systems integrate everything—interdepartmental workflows, overlapping responsibilities, and multi-level operations.
They’re interconnected, and your structure is a vital part of your overall system.
Later this week, I’ll share a new way to think about future planning for your org structure—something flexible, organic, and designed to help you grow *right now* while building for the future.
Stay tuned! 🎯

🎶 Think of your business like a symphony—whether it’s Mozart, rap, or country, there are layers to how things come together.

Each instrument in a song is a part of a system, just like each department in your business. 🎸🎹🥁

At the most basic level, you’ve got your instruments (your systems), then you bring them together to create a harmonious piece of music (your operations). Whether it’s a solo artist or a full orchestra, each part plays a role in the overall performance. 🎤🎵

From one-person teams to large departments, every level of your business requires a tailored system to make it all work. The better your systems work together, the more seamless the performance! 🌟

So, whether it's your team, processes, or tools—make sure all your systems are in tune. 🎶

💡 Systems aren't just about technology—they're the framework that makes everything work together seamlessly. 🌐🔧

When we think of systems, most people picture networks or mechanical parts, but at its core, a system is simply a set of things working together. It’s how your people, processes, and tech/tools align to create harmony. 🎯✨

Think of it like a beautiful orchestra: when all the systems in your business (and even your personal life) are in sync, it’s pure flow. But when they’re out of tune? It’s just noise. 🎶

The key to a smooth-running business? Perfecting the triple threat:
1️⃣ People
2️⃣ Processes
3️⃣ Tech & Tools

When these systems work together, that’s where the magic happens. 🎉 Let's keep tuning those systems until they're in perfect harmony!

Earlier this week, I talked about strategy and tactics as the filling of a sandwich, and I want to dive a little deeper into that.

Picture this: 📷
when you buy a sandwich, the most exciting part is usually what’s in the middle—the special sauces, the extra toppings, the flavors that make the sandwich unique.
That’s the strategy and tactics: they’re the fun, exciting part that everyone sells you on.

But here’s the kicker: 🥾

the bread (the foundational elements) is what truly holds everything together. The systems and your overall mission are that bread. Without them, the sandwich doesn’t stand a chance. They’re the consistency your business needs to succeed.

When you’re building a business, focus on the unsexy parts: systems and mission. They’ll always be there, even as the rest of the sandwich evolves.

I recently had a conversation with a business leader that made me realize how often people confuse strategy, systems, and tactics. 🚨

❌ The misconception:
Many believe that when you change your strategy, you need to tweak your systems.

💡 The truth:
Systems should not be adjusted just to fit a new strategy. Instead, your systems should be built around your overarching business aim—your mission.

🔑 Why?
Systems are the foundation of your business—your people, processes, and tech. These core elements should remain solid and adaptable, even if your strategy needs tweaking.

✅ Here’s how it works:

1. Don’t change systems just because a strategy didn’t work.
2. Look within your existing systems for strategic options.
3. Adjust the strategy based on your high-level goal, not the other way around.

The goal is to avoid ripping everything apart because a strategy failed. Systems don’t fail—strategies do. Build your business to evolve, not break when things don’t go according to plan.

🔄 Takeaway:
Focus on strengthening your systems first. Then, let your strategy evolve around them.

If you're anything like me, you probably HATE hearing the phrase, “Something is better than nothing.”

As a bit of a perfectionist, I usually focus on getting things done properly. But when you're neck-deep in the chaos of Black Friday, Cyber Monday, and Christmas campaigns, this mindset can hold you back.

So, if you’re scrambling to get everything together right now, let’s keep it simple. I’m here to give you a straightforward system to get back on track. Execute this plan, get through this season, and then—mark my words—book a call with me at NoSalesBS.com for January. You’re way too busy to think long-term right now, but next year, let’s make sure you’re not stuck in this same frantic cycle.

1. Make a List and Prioritize Ruthlessly
   Write down every task you think you need to complete. Then, tackle it in order of importance. Be honest with yourself—if something isn’t a deal-breaker, scratch it off. Your list doesn’t need to be exhaustive; it needs to be manageable.
   
2. Use the 80/20 Rule
   Perfectionism has no place here. Focus your energy on the 20% of tasks that will drive 80% of your results. Whether it’s your ad copy, campaign visuals, or email sequences, avoid obsessing over minor details. Get it done, not perfect.
   
3. Proofread with Fresh Eyes
   You’re running on fumes, so it’s easy to overlook mistakes. Have someone else proofread your work. It could be a teammate or even your 12-year-old kid—it doesn’t matter, as long as they’ll catch glaring errors. If no one’s available, proofread it yourself backward, word by word. Trust me, this works.
   

Remember: Done is better than perfect - Your campaigns might not look flawless, but your customers need to hear from you—now. If they’ve forgotten about you since their last purchase, this is your chance to get back on their radar. Even an imperfect campaign is better than silence.

So, take a breath, execute the plan, and remember: Something is always better than nothing.

And don’t forget—when January hits, let’s talk. Together, we’ll make sure next year’s holiday season runs like a well-oiled machine.