You did it.

You figured out what kind of help you needed. You found the right person. You interviewed them, tested the fit, made your choice — and finally got to say those two beautiful words:

You’re hired.

But then Monday morning rolls around. Your shiny new team member is sitting there in your office or in your inbox – ready to go and waiting for instructions…

And that’s when it hits you.

Ohhhhhhh. Now I have to TEACH them how to do all of this. 😳

Ruh-roh, Scooby Doo.

That’s where the final stage of the CAST Method™ comes in: TRUST.

Because hiring someone is an act of hope. Onboarding them well is how you turn that hope into trust.

In this fourth and final episode of my series on hiring in your private practice, I’m walking you through the first 90 days with your new hire, and the five stages that will help both of you build a working relationship that lasts.

In this episode, you’ll discover:

• Why hiring doesn’t really end when someone says YES. 🎯
• The two-way nature of trust — and what your new hire is trying to figure out about you.
• The five stages of effective onboarding, and how to navigate each. ⭐
• Why being more specific than you think you need to be, sets a new hire up for success.
• How to step back so your new team member can take ownership of the role. 🙌

The goal here isn’t to hover over their shoulder.

It’s to teach well, stay close long enough for both of you to learn, and then gradually get out of the way.

So that eventually, you’ll trust your new hire to do what you hired them to do — and they will trust that they made the right decision when they said yes. :)

And when that happens?

You’ve moved past hiring help to save your sanity… Now you’re building a culture. A strategic partnership.

Now you’re building a team.

Congrats!

~Wendy

P.S. There are a LOT of moving pieces to keep track of during those first few months, so I’ve created something to make this easier for you! Grab your free CAST Method™ 90-Day Onboarding Checklist at wendypittsreeves.com/onboarding. It will walk you through the practical details you’ll want to think about from Day One through that first 90-day review.

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LET’s CONNECT:

• Quick Start Consult: If you’re ready to grow and need some help, this 1:1 coaching work session could make all the difference. Learn more here → www.wendypittsreeves.com/consult.
• Want to be a Guest on Ideal Practice™? Submit your application here → www.wendypittsreeves.com/guest-application

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com

When you’re hiring, your job post announcement should be more than a bullet list of duties, hours and pay rates.

Done well, it should help you decide exactly WHO the job is for.

In Part 2 of my four-part hiring series, we shift from Clarity into Attraction, the second stage of my CAST Method™ for hiring the right people for the job.

Today, I’m walking you through the process I use to create a detailed position profile that attracts the right people — and filters out the wrong ones — way before I ever schedule an interview.

Because here’s the thing.

The best hiring ads do more than list duties and qualifications. They communicate who you are, how you work, what you value, what you expect... ...and what kind of person will thrive as part of your team.

And when you get that right? You may find yourself with the best kind of hiring problem: too many great candidates to choose from.

Like I did last time. 😎

In this episode, you’ll learn:

• Why great hiring begins with great filtering — long before the interview.
• The five essential parts of a strong position profile.
• How to separate your true “have-to-haves” from your “nice-to-haves.”
• How to communicate the personality, values and working style behind the job (not just skills!)
• One simple way to learn something important about an applicant before you ever meet.

I’ll also show you exactly how I’ve used this approach myself — and why it brought me some of the strongest applicants I’ve ever had.

The goal? To spend less time sorting through poor-fit candidates and more time choosing among people who could become a genuine long-term asset to your practice.

Want some help putting this into action?

I’ve created a free template that walks you through the process I’m teaching in this episode. It’s called The Perfect Position Profile, and it’s based on the framework I’ve used myself when hiring members of my own team.

Successfully. Repeatedly. Happily. :)

Grab your copy right here: www.wendypittsreeves.com/profile.

Use it as a guide to get started, make it your own, and you’ll have a hiring ad that makes ALL the difference.

Because the right people will see themselves in what you create - and that’s the start of a beautiful thing. :)

~Wendy

P.S. If you missed Part 1: Go back and check out Episode 204 first. That’s where I’ll help you get crystal clear about what you actually need to hire for before you begin looking for who.

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MENTIONED

• Episode 204: Ready to Hire Help for Your Private Practice? Start Here.
• The Perfect Position Profile: www.wendypittsreeves.com/profile
• Kolbe A Index
• MBTI
• DISC
• Strengthfinders

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WANT to BE a GUEST on the podcast?

We are currently scheduling interviews for the last part of the year. If you have a clear message, an engaging style, and a heart for healers, let's meet!

Submit your application right here.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com

Hiring your first team member (or heck, your 5th!) can feel both really exciting... and really scary.

(Am I right? 🤷🏼‍♀️)

Because most business owners hire when they're overwhelmed, and frankly, feeling a bit desperate…

So they hope against hope that the new hire works out. And they’re terrified that it won’t actually help at all.

Well - in my experience, that's all backwards.

The best hiring decisions don't begin with a job posting.

They begin with clarity.

In this first episode of a four-part series, I'll show you how to step back, evaluate the work that's actually happening inside your business, identify the role you actually need to fill…

…and avoid some of the expensive hiring mistakes I've seen over the years (including a few of my own!)

This is really going to help you.

In this episode, you'll learn:

• Why hiring from overwhelm can easily lead to disappointment - and what to do instead.
• How to conduct a simple – but oh-so-useful! – Systems Audit that reveals where you really need help.
• How to identify the tasks only you should be doing — and the ones someone else could own.
• How to define the role, hiring criteria, and budget before you ever post a job.

The biggest takeaway? Hiring isn't about relieving overwhelm—it's about getting clear on the business you're really trying to build.

Because the clearer you are before you hire, the easier every decision becomes afterward.

Not even kidding, y’all.

And hey - I've put together a free Systems Audit Worksheet to go along with today's episode. It'll help you identify where your time is really going and where hiring could make the biggest difference.

You can absolutely do today's exercise without it, but I think it'll make the process much easier!

WendyPittsReeves.com/audit

Next week? I’m going to show you how to take the next step (one you will now be better prepared for!) because once you know what you're hiring for, it's time to attract the right people.

And I’ll show you how to do that before the interview process even begins!!

Now - go listen to this episode. Do your homework. And I’ll see you next week.

~Wendy

P.S. Don't make the mistake of thinking this series is only about hiring someone like a virtual assistant! Whether you're looking for someone to mow the yard, answer your phones, help with marketing, or become your next right hand... this process works.

Stay with me over the next four weeks 😘

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FREE RESOURCE

Download your free copy of the Ideal Practice Systems Audit, a one page data collection sheet you can use for the exercise I’m recommending here in Part 1 of the hiring process.

Get your copy here: wendypittsreeves.com/audit.

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MENTIONED

Kolbe A Index > Learn more here. (Not an affiliate link.)

_______________

LET’s CONNECT:

• Quick Start Consult: If you’re ready to get out of your own way, this 1:1 coaching work session could make all the difference. Learn more here.
• Follow me on Facebook or Linked In.

_______________

WANT to be my guest?

We are currently scheduling interviews for the 2nd half of the year. If you have a clear message, an engaging style, and a heart for healers, let's meet!

Submit your application right here.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com

Ok - so let's get real - ok?

If there's one word that can make therapists and healers roll their eyes and groan, it's marketing.

(See? I heard you. Just then! I did!)

For so many of us, it brings up old images of pushy salesmen, unbelievable promises, and the yucky energy of trying to convince someone to buy something they don't really need.

But that’s not who we are, is it? No. It’s not.

So it’s not how we market - either. K?

In this conversation from our Summer Replay Series, couples therapist, Mika Ross, shares a refreshingly human perspective on marketing — one that has nothing to do with pretending to be someone you're not – and everything to do with helping people recognize themselves in your story.

And one idea from our conversation has stayed with me ever since we first recorded this… People don't connect with perfection. They connect with someone who understands them in a way that most don’t.

It's the moment someone reads your words and thinks:

"How'd you know that?"

Yeah. That's where it all begins.

In this episode you'll hear:

• Why great marketing feels more like a conversation than a sales pitch.
• The powerful difference between sharing from a scar versus sharing from a wound. (I loved that so much…)
• Why your own lived experience may be one of your greatest professional assets. (Did you know this?)
• How authenticity helps your ideal clients choose you before they ever contact you.

So good.

You’ll also learn why trying to sound "professional" can sometimes create distance instead of connection. (I have to watch that, myself.)

Mika is a pure delight.

And I think, after hearing her, you’ll stop worrying about saying that oh-so-perfect and witty thing. I think you’ll realize that all you really have to do is talk to your audience exactly the way you would in your office - as someone who gets them…

…and can help them move forward.

Enjoy. :)

~Wendy

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TODAY’S GUEST: MIKA ROSS

Mika Ross is a licensed therapist, relationship coach, speaker, and mom to 3 who has dragged thousands of couples and individuals into better relationships, communication, and well being through her private practice, live workshops, and comprehensive online programs for 18 years. She also happens to be one funny, wicked, marketer.

Her Website
Her Podcast
Instagram
YouTube
Facebook

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FREE RESOURCE: The IP360 SCORECARD

As a coach of mine used to say, running a business is a full contact sport. There are SO many different parts of it to keep up with, manage, think about, and create - at every step of the way.

How do you know what to work on first or where to focus your energy? How do you tell where your weaknesses are and where you're solid?

Well I’ve got you covered! The IP360 Scorecard, based on the 7 Pillars of an Ideal Practice, is designed to give you a practical, actionable, big-picture review of your practice as it stands. And you can complete it in less than 10 minutes.

Click on the link below to get your free copy today.

The IP360 Scorecard

WANT to BE a GUEST on the podcast?

We are currently scheduling interviews for the 2nd half of the year. If you have a clear message, an engaging style, and a heart for healers, let's meet!

Submit your application right here.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com

What if the problem isn't that you're not working hard enough at all…

What if the problem is that you've built a business that no longer feels like you?

As part of our Summer Replay Series, I'm bringing back one of my favorite conversations — and it is just as powerful today as it was when we first recorded it.

Maira Holzmann is a somatic therapist, group practice owner, and business coach whose approach to business is refreshingly different.

Rather than chasing someone else's definition of success, she set out to build a business that reflected her deepest values, honored her strengths, and supported the life she actually wanted to live.

Please — if you ever feel like you're having to sacrifice your Self in order to build your business — listen to this.

Because in this episode, you'll hear...

1. Why alignment matters just as much as strategy when growing your business.
2. How Maira found the courage to rebuild even when nothing felt like it was working…
3. The oh-so-powerful mindset shifts that helped her stop playing small. Period.
4. What it means to build a business from the inside out.

See here’s the thing.

Your success will feel completely different if it's rooted in your values instead of your ego, when you make decisions, take action, and craft your practice in the way that feels deeply true to who you are.

Deeply true to who you are…

And you’ll still make good money, have a life, and feel wonderful about the work you do.

Doesn’t get any better than that, does it?

So check it out. And let me know how this lands for you.

If this conversation resonates, I'd love to hear what stood out most. And if someone comes to mind who needs this reminder right now, share the episode with them! Not to sound over the top - but really - you could change someone’s life.

~Wendy

P.S. One of my favorite moments in this conversation comes near the very end, when I asked Maira what one last bit of wisdom she felt called to share. What she said has stayed with me ever since. I hope it stays with you, too. And if you know someone else who needs to hear this, please share it with them.

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TODAY’S GUEST: MAIRA HOLZMANN

Maira Holzmann, LCSW passionately works at the intersection of being a seasoned therapist running a growing group practice and a business coach for soul-aligned therapists who want to stop feeling overworked, underpaid and unappreciated. With her extensive training in empowered somatics, healing trauma, and nurturing resilience Maira is dedicated to helping psychotherapists do good, live large and thrive more.

You can find her at: www.SomaticTherapyPartners.com

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MENTIONED

Episode 39: Why Closing Her Group Practice was One of the Best Things She Ever Did: An Interview with Ali Boehm

Episode 42: Thinking Big: How to Grow and Manage a Large Group Practice with Amanda Landry

Episode 43: What I Got Right as a Group Practice Owner, and a Few Things I Missed

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LET’s CONNECT:

• Want to be a Guest on Ideal Practice™? Submit your application here.
• Follow me on Facebook or LinkedIn.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com

Two hundred episodes. Hundreds of conversations. Countless listeners around the world.

I'm so grateful you've been part of this journey, and it felt fitting to celebrate this milestone by revisiting some of the episodes that have stayed with me -- and apparently with many of you! -- as well.

So over the next few weeks, I'll be revisiting some of the conversations that have resonated most deeply with listeners over the years. Some surprised me. Some changed the way I think. And this one? We’re still talking about it years later.

Today I'm bringing back an interview with business coach Christine Miller, where we explore the often misunderstood idea of the Law of Attraction - not as magical thinking, but as the intersection of mindset, intentionality, and consistent action.

Whether you're a wholehearted believer, a curious skeptic, or somewhere in between, I think you'll find yourself challenged by this conversation in all the best ways.

Not to mention it’s just plain fun. 😉

In this episode you'll hear...

• Why clarity about what you want matters more than most of us realize.
• How your beliefs quietly shape the opportunities you notice—and the ones you miss.
• The surprising role visualization can play alongside consistent, practical action.
• Why fear and love so often compete for the driver's seat in both business and life.

That’s a big one.

We’ll talk about how asking just one simple question – "What if it actually works?" – can completely change the way you approach your goals.

And how it can open you up to possibilities you may not even see yet. 💗

As you listen, pay attention to the ideas that make you nod along in agreement … AND the ones that make you squirm a little.

Because it’s in the latter that we often find the most room for growth. (That’s been my experience anyway!)

And I'd love to know what you think after you've listened.

~Wendy

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TODAY’S GUEST: CHRISTIE MILLER

Christie Miller is a fun-loving, action-oriented, business mentor. She helps health and wellness coaches get more online clients so they can have a bigger impact, make more money, and truly enjoy the freedom of running an online business.

Christie is has had successful careers as a Financial Analyst, Corporate Attorney, Interior Designer, and an LA County Sheriff before discovering her true passion: coaching. She lives in Southern California with her "72-Hour Blind Date" husband, Mark, and their black Labrador Winnie.

FIND HER HERE.

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AND LET’s CONNECT!!

• Quick Start Consult: If you’re ready to get out of your own way, this 1:1 coaching work session could make all the difference. Learn more here.
• Want to be a Guest on Ideal Practice? We're lining up guests for the fall, so now's a great time to reach out! Submit your application here.
• Follow me on Facebook or Linked In.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
Wendy@WendyPittsReeves.com