🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking.

Steve explains the reasons behind this shift, citing both negative instances of time manipulation and the positive impact on productivity and efficiency.

The episode also delves into the importance of transparent communication with employees about the purpose and benefits of time tracking to maintain trust and productivity within the team.

KEY TAKEAWAYS

💡 Time tracking can be a valuable tool for businesses to optimise efficiency, productivity, and workload delegation.

💡 Implementing time-tracking software with screenshot capabilities can provide valuable evidence in case of disciplinary issues or security concerns.

💡 It is important to communicate openly with employees about the reasons for implementing time tracking and how it benefits both the company and the individual.

💡 Using time-tracking software can help identify areas for improvement, optimise processes, and increase overall productivity.

💡 Transparency and clear communication about the purpose of time tracking can help build trust and improve relationships within the team.

BEST MOMENTS

00:18 - 💬 “There has been a slight shift in my thinking around tracking time.”

06:13 - 💬 “This was a game changer for me, I could now go back to an entire day, an entire week’s worth of work and pretty accurately to the minute track exactly what I’d been doing.”

17:18 - 💬 “If somebody is honest, if somebody would track their time honestly anyway, if they have no intention of dragging things out, they're going to work hard, they're going to be productive, they're going to get work done in the time that they're being paid to work.”

TIMESTAMPED OVERVIEW

00:00 Podcast discusses updated time tracking policies.

03:09 Negative incident of a staff member manipulating timekeeping.

08:34 Tracks time and activities across all devices.

09:35 Track time and optimise tasks for efficiency.

13:12 Reviewing tasks, building trust, and eliminating distrust.

17:47 Measure productivity and improve it with tracking.

20:14 Employee exodus following company software deployment.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business.

Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise team members' potential and effectively achieve business goals.

Through real-life examples and personal experiences, Steve highlights the significance of implementing systems to support and empower individuals in their roles, ultimately leading to a more productive and successful business environment.

KEY TAKEAWAYS

💡 Systems can enhance creativity and productivity when done right.

💡 Systems can provide structure and guidelines for creatives to work within, ensuring consistency and brand alignment.

💡 Systems can support experts in their field by handling administrative tasks, allowing them to focus on their expertise.

💡 Automation and systems can streamline processes and improve efficiency in tasks like sales follow-ups and course production.

💡 Standardizing processes through systems can lead to a better client experience and higher-quality products and services.

BEST MOMENTS

12:37 - 💬 “So put some systems, put some admin support in, and now you've got a team that is actually much more productive.”

12:52 - 💬 “The team working together is actually much more productive than each individual working on their own in a silo.”

19:50 - 💬 “The more systemised it is, the more chance you've got of reaching your goal, which is obviously to summit the mountain.”

22:44 - 💬 “Systems are not only able to increase and enhance creativity, but they are essential for getting the best, the most value out of your creatives and people who, in your business, are experts in their own field.”

TIMESTAMPED OVERVIEW

00:00 Explaining the importance of brand guidelines for creativity.

03:41 Graphic designers must know the software and collaborate.

10:11 Automate sales tasks to relieve salesperson's admin.

12:22 Teamwork leads to greater productivity and success.

15:00 System supports role, enhances creativity, and standardisation.

21:40 Experts need guidelines for standardised, consistent results.

22:50 Encouragement to share, review, and have fun.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff.

He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace.

Steve shares his insights on how AI can revolutionise content creation, social media management, and brainstorming processes within a business. He emphasises the need for staff to embrace AI technology to enhance their skill sets and remain valuable in the workplace.

KEY TAKEAWAYS

💡 AI Technology is Essential: Encouraging staff to utilise AI technology is crucial for increasing productivity and staying competitive in the marketplace.

💡 Skill Development: Providing training and opportunities for staff to become proficient in AI technologies can make them more valuable in the workplace.

💡 Efficiency and Productivity: AI tools like ChatGPT can significantly increase work output and save time in content creation and social media management tasks.

💡 Maintaining Loyalty: Investing in staff training and skill development can help retain loyal employees who contribute to a positive team dynamic.

💡 Long-Term Business Success: Embracing AI technology and upskilling staff can lead to short-term benefits for the business and ensure long-term competitiveness in the market.

BEST MOMENTS

02:29 - 💬 “If our staff aren't utilising the best in technology right now, then A, we're missing out massively on increased productivity that it can actually give them.”

10:00 - 💬 “If we don't do this, if we don't force our staff almost, or encourage or empower them to utilise the vessels, they will get unskilled in a new era.”

10:34 - 💬 “I want to spend time now encouraging my staff and giving them opportunities, training, and time to skill themselves up and become even more productive.”

11:40 - 💬 “I am encouraging my staff every day to start using AI more, to start understanding prompt engineering, and to start actually using it.”

TIMESTAMPED OVERVIEW

00:00 Embrace AI for increased productivity and security.

04:26 Staff use AI for social media replies.

08:30 Encourage staff to use AI for benefits.

11:10 Encourage staff to use AI for content.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.