Episodes

  • Quick Check In 9.15.2024

    Quick Check In 9.15.2024
    Sep 15 2024

    Upcoming Episodes on Employee Empowerment, Texas & Payroll Fundamentals

    We're taking a short break, but stay tuned for upcoming episodes focusing on Texas minimum wage, and wage laws. We'll continue our state-specific series aimed at empowering employees with crucial information about their rights. Past episodes include California and New York, with Texas coming up next. Also, check out our new payroll fundamentals course for beginners. Special shout out to Gerard Hall for inspiring our mission and to Brianna for her birthday and contributions to our social media efforts. Big announcements are on the way. Stay tuned!

    00:00 Introduction and Upcoming Episodes
    00:27 State-Specific Employee Information
    01:12 Empowering Employees with Knowledge
    02:21 New Series: Payroll Fundamentals
    02:58 Exciting Announcements and Personal Shoutouts
    03:38 Conclusion and Farewell
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    4 mins
  • NY State of Mind: From Payroll to Pumpkin Spice!

    NY State of Mind: From Payroll to Pumpkin Spice!
    Sep 8 2024
    Intro - 5 Min Current EventsPay News Updates - 10 Min Walt (5 min) https://payroll.org/news-resources/news/news-detail/2024/08/27/get-ready!-changes-to-employer-offered-ewa-programs-are-right-around-the-cornerhttps://share.newsbreak.com/8hhfek17?s=i16 Brian (5 min) https://www.cbsnews.com/news/kamala-harris-donald-trump-tax-plan-impact-on-your-paycheck/Tax Proposals from Candidates:Former President Donald Trump aims to extend the 2017 Tax Cuts and Jobs Act, eliminate taxes on tips and Social Security income, and lower the corporate tax rate.Vice President Kamala Harris proposes increasing tax benefits for families and raising the corporate tax rate to offset the costs of expanded tax credits.Trumps helps all but mostly the top 1% and .01%Harris benefit lower income more and hurt the 1% and .01% Both plans add the the US debt regardless of their offset planning Experts say that both plans will lead to higher interest rates and that neither plan addresses the overall economic situation. SPONSORED ADS BrianTimeTrakGO has introduced an innovative new feature designed to simplify time-tracking for both exempt and non-exempt salary employees. This feature aligns with the recent changes in the Fair Labor Standards-Act for salaried employees. Walt By automatically calculating standard 40-hour workweeks and accurately determining overtime when necessary, TimeTrakGO ensures precise employee time while maintaining accurate PTO balances. Additionally, the system can identify instances where non-exempt employees may not have reached the 40-hour threshold. To learn more, Please contact TimeTrakGO at 888-321-9922 or visit www.timetrakgo.com t-i-m-e-t-r-a-k-g-o.com LET’S GO!!!https://www.timetrakgo.com/signmeup?utm_source=SMB24&utm_medium=IAP&utm_id=SBM24MAIN TOPICS - 10 min BRIAN NOTES (5 min) 1. NYC Retail Employers with 20+ Employees:If you own a retail business in New York City with 20 or more employees, here are the key rules you need to follow:No On-Call Scheduling: You can't require employees to be available to work without a set schedule. This means no on-call shifts where employees might have to come in at short notice.72-Hour Notice: You must give employees at least 72 hours' notice if you need to cancel their shift, add hours, or make any changes. If a change is made, the employee must consent in writing.Posting Schedules: A hard copy of the work schedule must be posted at least 72 hours in advance at the workplace. Employees are allowed to request a copy of their schedule and can refuse to work shifts that aren't included in the posted schedule​(SGR LawSeyfarthFordHarrison2. NYC Fast Food Chains with 30+ Locations:If you manage a fast food restaurant that's part of a chain with 30 or more locations across the U.S., here are the scheduling rules you need to be aware of:Good Faith Schedule Estimate: When hiring a new employee, you must provide a good faith estimate of their weekly work hours and give them their work schedule at least 14 days in advance.Schedule Change Premiums: If you make any changes to the schedule with less than 14 days' notice, you have to pay the employee extra. The amount ranges from $10 to $75, depending on how last-minute the change is and what type of change it is (e.g., adding or subtracting hours, changing, or canceling shifts).Clopening Ban: Employees cannot be required to work back-to-back closing and opening shifts (less than 11 hours apart) unless they consent in writing. If they do work such shifts, you must pay them an additional $100.Offering Additional Hours: If you have open shifts, you need to offer them to current employees before hiring new workers​(Law Offices Of David S. Rich, LLCSeyfarthFordHarrisonWelcome to NYC.gov | City of New YorkWALT NOTES (5 min) Remote Work and Tax Nexus Complications****Issue:** The shift to remote work, accelerated by the pandemic, has introduced new tax nexus complexities for employers. In New York, the "convenience of the employer" rule means that if an employee works remotely outside New York for their own convenience rather than the employer's necessity, their income might still be subject to New York state tax.**Impact:** This rule complicates payroll calculations and tax withholding, particularly for businesses with remote employees across multiple states. Payroll professionals must carefully navigate these rules to ensure accurate tax compliance and to avoid issues of double taxation.**Notes and Strategies:**- **Review Remote Work Policies:** Regularly assess and update remote work policies to align with current tax regulations and ensure clarity on the "convenience of the employer" rule.- **Implement Advanced Payroll Systems:** Invest in payroll software that can handle multi-state tax calculations and automate compliance with state-specific tax laws.- **Consult Tax Professionals:** Engage with tax experts to manage complex tax scenarios ...
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    30 mins
  • The Power of Positivity: Encouragement in Business with Keenan Hart

    The Power of Positivity: Encouragement in Business with Keenan Hart
    Sep 1 2024

    In this insightful episode of 'It's About Payroll,' Keenan Hart shares his journey of addressing the mental health provider shortage in Nevada by leveraging technology to bridge gaps in access to care. Joined by hosts Brian and Walter, Keenan discusses the importance of mental wellness, personal development, and the challenges of entrepreneurship. They explore statistics on mental health, the impact of positive communication through his platform 'Francis,' and how businesses can foster happier, healthier employees. Tune in for a unique perspective on leadership, resilience, and creating a supportive work culture.

    00:00 Addressing the Mental Health Provider Shortage
    00:15 Casual Banter and Introductions
    01:08 Economic Updates and Mental Health Statistics
    02:43 Employee Happiness and Financial Advice
    05:58 Message from our sponsor: Time TrakGO
    07:03 Introducing Keenan Hart
    09:12 Keenan's Entrepreneurial Journey
    14:01 The Power of Encouragement and Positivity
    19:52 Leadership and Building a Strong Team
    24:48 Mindset and Overcoming Failures
    33:36 Embracing Failure and Learning from Mistakes
    33:49 Radical Honesty and Healthy Conflict
    35:17 Personal Stories of Overcoming Adversity
    36:52 The Power of Fate and Higher Powers
    38:17 Mental Health Challenges in Entrepreneurship
    43:31 Strategies for Mental Wellness and Leadership
    48:24 Living at 100: Accountability and Trust
    53:02 Final Thoughts and Encouragement
    53:07 This or That: Fun and Lighthearted Questions
    01:03:23 Closing Remarks and Farewell
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    1 hr and 5 mins
  • From the Battlefield to the Payroll Field

    From the Battlefield to the Payroll Field
    Aug 26 2024
    Payroll Insights with Russell Webb: Global Payroll, Career Paths, and Industry TrendsIn this episode of our payroll podcast, hosts Brian Escobar and Walter William Duncan II sit down with Russell Webb, Payroll Business Development Manager at Phase Three Consulting. Webb shares his fascinating career journey from military service to payroll management and discusses various aspects of the payroll industry, including the differences between global and in-house payroll, the role of AI in payroll, and the ongoing debate about whether payroll belongs under finance or HR. The conversation also touches on the importance of being proactive in understanding company policies, the nuances of payroll systems across different regions, and practical advice for professionals navigating their careers. Webb's insights provide valuable knowledge for both payroll newcomers and seasoned veterans.00:00 Introduction and Welcome00:47 Casual Banter and Reflections03:52 Payroll News and Updates11:46 Interview with Russell Webb24:37 Global Payroll Insights26:37 Challenges of Global Payroll in France27:24 Tailoring Payroll Solutions to Company Needs28:22 Introduction to Phase Three Consulting29:17 Managed Service Payroll at Phase Three32:13 The Case for Outsourcing Payroll35:54 Addressing Concerns About Outsourcing40:17 The Role of AI in Payroll44:41 Fun and Games: Getting to Know Russell50:26 Final Thoughts and Farewell IntroCurrent Events and Pay News UpdatesWalt https://www.forbes.com/advisor/business/best-international-payroll-services/Brian https://lailluminator.com/2024/08/16/hundreds-of-lsu-employees-to-lose-state-benefits-after-transfer-to-staffing-agency/Free Learning Call Out- Ask questions when the dynamics change at your company. This is a common topic at companies because it can save the company money. SPONSORED ADS Walt Summer is almost over, and with it, the perfect opportunity to plan your next vacation. Whether it's a long weekend or Christmas break, TimeTrakGO is here to ensure requesting and approving your time off is hassle-free.TimeTrakGO simplifies vacation planning for employees with its intuitive mobile app. Easily check available vacation time, submit requests, and manage everything on the go. For supervisors, approving requests is as easy as a single click upon notification.BrianEveryone deserves a break, and TimeTrakGO streamlines the process for all. Start your stress-free vacation or PTO planning today with a free 14-day trial at timetrakgo.com. That's W W W - T-I-M-E-T-R-A-K - GO.com or you can call 8 8 8 3 2 1 9 9 2 2. Happy vacationing! Let’s Go! https://www.timetrakgo.com/signmeup?utm_source=SMB24&utm_medium=IAP&utm_id=SBM24Russell WebbJoining us today is our guest Russell Webb who is a dynamic force in the payroll industry. Russell is the Payroll Business Development Manager at Phase 3, specializing in Managed Service Payroll. With 8 years of experience across the global payroll landscape, Russell has held pivotal roles from managing payroll teams to spearheading global account management and sales, ensuring clients get tailored solutions for their Payroll, Finance, and HR needs.Before venturing into payroll, Russell led IT teams at DHL and served with distinction for 8 years in the Princess of Wales Royal Regiment as a machine gun commander and support weapon specialist.When he’s not driving business forward, Russell is a dedicated father of two toddlers, a passionate football fan, and a true Star Trek aficionado. Get ready for an engaging conversation. Welcome Russell Webb to the show! Questions for Russell WebbWhat is your payroll origin story? How has your prior IT experience helped in your payroll career? Payroll – Is it a finance or a HR role?Global payroll – is it really global? Would you hand over your payroll to AI? This or ThatCapt. Picard and Capt. KirkBeer or ScotchExcel or Google SheetsChelsea and Manchester UnitedRemote or HybridFish and Chips or Bangers and MashSafe Talk - Would you recommend processing Global payroll in house? Why or why not?
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    51 mins
  • California! The Basics for Employees and Payroll Pros. (Episode 121)

    California! The Basics for Employees and Payroll Pros. (Episode 121)
    Aug 18 2024

    In Episode 121 of 'It's About Your Paycheck and Payroll,' we dive into the complexities of California payroll, particularly focusing on the rules and regulations surrounding employee rights and the responsibilities of payroll professionals. We kick off by explaining the key differences in minimum wage and overtime rules, unique meal and rest break requirements, and the significance of proper wage statements for both employees and payroll pros. Additionally, the episode covers the penalties for misclassifications and wage theft, emphasizing the importance of adhering to California's stringent payroll laws. We also touch on various interesting discussions, such as Olympic controversies, the latest in basketball, and essential data security measures. Join us for an informative session designed to ensure compliance and protect both employees and employers!

    00:00 Introduction to California Payroll
    01:09 Olympics Recap and Controversies
    02:28 Basketball Talk: Steph Curry and More
    05:07 TV Shows and Movies Discussion
    06:57 Food Recalls and Safety Concerns
    08:52 Data Breaches in 2024
    14:37 California Employee Rights Overview
    18:02 Sponsor Message from TimeTrakGO
    26:18 Understanding Sick Time Accrual
    27:08 Generosity in Sick Time Policies
    28:24 San Francisco's Updated Sick Leave Law
    28:54 Final Wages and Wage Statements
    30:08 Protection Against Wage Theft
    31:02 Employee Misclassification
    32:18 Resources for Payroll Professionals
    32:38 Navigating California Payroll for Pros
    32:59 Minimum Wage Compliance for Payroll Pros
    35:34 Overtime Rules and Regular Rate of Pay
    40:19 Meal and Rest Breaks Automation
    44:11 Wage Theft Prevention for Payroll Pros
    46:45 Sick Leave Requirements for Payroll Pros
    47:36 Employee Classification Penalties
    54:39 Concluding Thoughts and Safe Talk
    58:39 Final Sign-Off and Community Engagement
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    59 mins
  • True Payroll Crime - Housing Authority Hijinks

    True Payroll Crime - Housing Authority Hijinks
    Aug 12 2024
    Pay News Update & Commercial! Walt - Shout out the Olympicshttps://nlihc.org/resource/georgia-passes-new-tenant-protection-law-renters-establishing-minimum-habitabilityIn March 2024, Georgia lawmakers passed "HB404," the "Safe at Home Act," establishing minimum habitability standards for rental properties to ensure they are safe and livable. Signed into law by Governor Brian Kemp in April, this act marks a significant step as Georgia was one of the last states to adopt such protections. Key provisions include:1. **Duty of Habitability**: Landlords must maintain rental properties in good repair and address maintenance issues.2. **Legal Recourse**: Tenants can sue landlords for failing to keep properties habitable.3. **Security Deposits**: Limits are set on security deposits to a maximum of two months' rent.4. **Eviction Notice**: Landlords must give tenants at least three days' notice before filing for eviction.The law aims to improve housing conditions and provide better legal protection for renters, particularly benefiting marginalized and low-income households. It will be effective from July 1, 2024, for new or renewed leases.Brianhttps://tax.thomsonreuters.com/blog/payroll-specialist-sheds-light-on-olympic-athletes-tax-withholding-challenges-in-paris-2024/Taxation is not all the sameAlthough there is a federal income tax exemption for Olympic medal winners earning under a certain threshold, state, local, and international laws may require withholding. “State and local income tax regulations differ,” Valter said.For example, Colorado specifically excludesincome earned as a direct result of winning a gold medal while competing for the United States of America at the Olympic Games from state taxable income. However, California does not conform to the federal law’s exemption and athletes in California who bring home a medal from Paris must report that income for state tax purposes.In addition, athletes may be subject to tax in France as the country appears to retain the right to tax all athlete income directly related to the games.Walt Summer has arrived, and with it, the perfect opportunity to plan your dream vacation. Whether you're envisioning a relaxing beach getaway or an adventure-packed journey, TimeTrakGO is here to ensure requesting and approving your time off is hassle-free.TimeTrakGO simplifies vacation planning for employees with its intuitive mobile app. Easily check available vacation time, submit requests, and manage everything on the go. For supervisors, approving requests is as easy as a single click upon notification.BrianEveryone deserves a break, and TimeTrakGO streamlines the process for all. Start your stress-free vacation planning today with a free 14-day trial at timetrakgo.com. That's www T-I-M-E-T-R-A-K. go.com or you can call 8 8 8 3 2 1 9 9 2 2. Happy vacationing! Let’s Go! https://www.timetrakgo.com/signmeup?utm_source=SMB24&utm_medium=IAP&utm_id=SBM24Segment 2 – IAYP Employee Experience: (15:00 - 30:00) IAYPI see what you did now… Crossover topic Housing. What can I do if I’m struggling to pay my rent?If someone is struggling to pay rent in 2024, several resources and steps can help:1. **Contact Your Landlord**: - **Negotiation**: Communicate with your landlord as soon as possible to explain your situation and negotiate a payment plan or temporary rent reduction. - **Documentation**: Keep records of all communications and agreements.2. **Local and State Resources**: - **Emergency Rental Assistance Programs**: Many states and local governments offer emergency rental assistance for those affected by financial hardship. - [U.S. Department of Housing and Urban Development (HUD) - Rental Assistance](https://www.hud.gov/program_offices/comm_planning/rental_assistance)2. **Nonprofit Organizations**: - **The Salvation Army**: Offers emergency financial assistance for rent and utility bills. - [The Salvation Army - Find Assistance](https://www.salvationarmyusa.org/usn/plugins/gdpr/) - **United Way**: Provides emergency financial assistance and can connect you to local resources. - [United Way 2-1-1](https://www.211.org/)3. **Legal Aid Services**: - **Legal Aid Society**: Provides legal assistance to low-income individuals facing eviction. - [Legal Aid Society - Find Legal Aid](https://www.legalaid.org/)4. **Government Assistance Programs**: - **Supplemental Nutrition Assistance Program (SNAP)**: Can help free up funds by providing food assistance. - [SNAP Benefits Information](https://www.fns.usda.gov/snap/supplemental-nutrition-assistance-program) - **Temporary Assistance for Needy Families (TANF)**: Provides financial assistance to low-income families. - [TANF Information](https://www.acf.hhs.gov/ofa/programs/tanf)5. **Budgeting and Financial Counseling**: - **Credit Counseling Services**: Can offer financial advice and help create a budget to manage expenses. - [National ...
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    48 mins
  • Payroll Conversations with Tiffani Gray

    Payroll Conversations with Tiffani Gray
    Jul 30 2024
    Navigating Payroll with AI: Insightful Conversations with Tiffany Gray - Episode 119Welcome to 'It's About Payroll' with hosts Brian Escobar and Walter William Duncan II. In this episode, we feature esteemed guest Tiffany Gray, Payroll Manager for Riverside Health System. We delve into the day's topical news, discussing the recent global Microsoft outage and its impact on payroll systems. Tiffany shares her journey in payroll, the challenges of managing a multi-generational team, and the anxieties around AI's integration into payroll processes. From navigating tough conversations to leveraging AI for efficiency, Tiffany offers valuable insights and advice for payroll professionals. Join us for an engaging discussion on the evolving landscape of payroll and the importance of work-life balance.00:00 Introduction and Welcome00:46 Mindset and Attitude01:51 Current Events: Microsoft Outage02:49 Work-Life Balance for Payroll Professionals04:38 Challenges in Payroll08:41 Guest Introduction: Tiffany Gray11:55 Tiffany's Journey in Payroll16:17 Difficult Conversations in Payroll24:44 AI in Payroll: Opportunities and Challenges29:10 Understanding Employee Payment Systems29:49 Improving HCM System Usability30:27 Leveraging AI for Employee Queries32:12 Generational Differences in Technology Adoption34:50 Adapting to Workforce Changes41:26 Investing in Employee Development48:56 The Role of AI in Payroll53:53 Conclusion and Final Thoughts | Pay News Update & Commercial! https://www.tealhq.com/work-life-balance/payroll-specialist#:~:text=Payroll%20Specialists%20often%20face%20significant,paid%20correctly%20and%20on%20time. 1. **End-of-Month Workload Surges:** Payroll Specialists experience spikes in workload during month-end or pay period closings, often leading to extended hours and heightened stress to ensure timely and accurate paychecks. 2. **Regulatory Changes and Compliance:** Constant updates in tax laws and regulations demand ongoing attention from Payroll Specialists, requiring extra time and effort outside regular hours to stay compliant. 3. **System Upgrades and Integration Issues:** Implementing new payroll software or integrating systems with other HR technologies is complex and time-consuming, requiring additional hours that can disrupt personal time. 4. **Year-End Reporting and Tax Preparation:** The year-end period is intense with tax document preparation and reporting, demanding meticulous attention to detail and often resulting in long hours and stress. 5. **Unexpected Payroll Discrepancies:** Handling sudden payroll errors or discrepancies requires immediate attention, impacting personal time due to the urgency and importance of resolving issues promptly. 6. **Remote Work Challenges:** Working remotely blurs boundaries between work and personal life for Payroll Specialists, potentially leading to longer work hours and difficulty in disconnecting from work responsibilities. Recognizing and managing these factors is crucial for Payroll Specialists to maintain a balanced lifestyle and perform effectively in their roles. We have to understand that even though we may not be saving lives like doctors, we do impact them. So if we are off our game as payroll pros, it can have downstream impact on everyone. Walt Summer has arrived, and with it, the perfect opportunity to plan your dream vacation. Whether you're envisioning a relaxing beach getaway or an adventure-packed journey, TimeTrakGO is here to ensure requesting and approving your time off is hassle-free. TimeTrakGO simplifies vacation planning for employees with its intuitive mobile app. Easily check available vacation time, submit requests, and manage everything on the go. For supervisors, approving requests is as easy as a single click upon notification. Brian Everyone deserves a break, and TimeTrakGO streamlines the process for all. Start your stress-free vacation planning today with a free 14-day trial at timetrakgo.com. That's www T-I-M-E-T-R-A-K. go.com or you can call 8 8 8 3 2 1 9 9 2 2. Happy vacationing! Let’s Go! https://www.timetrakgo.com/signmeup?utm_source=SMB24&utm_medium=IAP&utm_id=SBM24 | Our special guest is Tiffani, the Payroll Manager for Riverside Health System. With over 20 years in the payroll industry, Tiffani's journey began as a Staff Accountant in 2001, including 11 years in state service in Virginia, and various roles in the private sector. She holds a degree in Accounting from Hampton University and earned her Certified Payroll Professional Certificate in 2017. Welcome to today's podcast! Our special guest is Tiffani, the Payroll Manager for Riverside Health System. With over 20 years in the payroll industry, Tiffani's journey began as a Staff Accountant in 2001, including 11 years in state service in Virginia, and various roles in the private sector. She holds a degree in Accounting from Hampton University and earned her Certified Payroll ...
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    56 mins
  • Swapcast with HR & Payroll 2.0 !

    Swapcast with HR & Payroll 2.0 !
    Jul 21 2024

    HR Imperial 2.0 Meets It's About Payroll: A Deep Dive into Payroll Evolution and Innovations

    Welcome to an exciting episode of HR Imperial 2.0! Hosts Pete Tiliakos and Julie Fernandez are joined by Brian Escobar and Walter William Duncan II from 'It's About Payroll.' In this special swapcast episode, they discuss the evolution of payroll, the impact of AI and automation, challenges faced by payroll professionals, and the importance of advocating for the payroll industry. This engaging dialogue covers personal stories, industry trends, and expert insights, making it a must-watch for anyone in HR or payroll.

    00:00 Introduction to the Podcast
    01:48 Meet the Hosts and Guests
    02:06 The Journey to Video Podcasting
    02:33 First Impressions and Networking
    02:52 Consistency and Growth in Podcasting
    04:48 Origin Stories: How It All Began
    06:36 Choosing and Staying in Payroll
    08:51 The Evolution of Payroll Roles
    11:36 Challenges and Innovations in Payroll
    20:07 Community and Networking in Payroll
    31:01 Payroll Networking and Conferences
    31:36 Changes in Payroll Technology
    34:17 Automation and AI in Payroll
    36:11 Leadership and Influence in Payroll
    38:30 The Future of Payroll
    43:17 Fun Q&A Session
    53:19 Final Thoughts and Sign-Off
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    55 mins